When you are running a business, no matter what size your company is, you need some managerial help. Businesses have goals and objectives that are to be completed within a stipulated time frame. Achieving goals results in progress and growth, and this is how a company goes from good to better.
Tools are there to help us achieve this growth in business. In the early days, the only means for managing business were a pencil, paper, and a goal to be delivered. But this is the 21st century where we have driverless cars on the road, so we now have more powerful management tools at our disposal.
In situations like these, Project Management Software comes into the picture.
What is Project management software?
Project Management Software refers to planning, organizing, and administering the resources, time, and budget of a particular project you are working on. It includes the technology, methodology, and resources that will convert your project into a successful outcome.
The life of a Project Manager becomes hassle-free by using Project Management System. It keeps track of things like project costs, milestone deadlines, whether the team members have been paid or not, and also managing the available project resources.
Why do you need it?
The need for a Project Management tool arises when organizations run into roadblocks while managing different divisions.
Here is a list of few reasons that might have been affecting your company’s growth.
Poor Management
Have you ever found yourself stuck because you lost an important document or a report got inadvertently misfiled? If your answer is yes, then your organization needs to improve its management system. When it comes to handling the company’s resources, management methods become your topmost priority.
The project management software has many functions that can make your document management work easy. If you have multiple users that have access to the management system, you can upload the document in cloud storage using the management software. So, all the users, permitted by you, can access the material quickly. There is no need to remember who placed the document and where.
Miscommunication
When working in a team, you are often paired with different types of people, and depending on the way you communicate, it will directly affect the team performance.
While communication is essential, doing it the right way is vital because if a wrong message is delivered to the other side, then the damage it can do to your company is not measurable.
This is why it is wise to use project management, which has features such as message boards, and some management software also provides chat features in which you can directly talk with another team member or client. Message boards can provide a platform where the clients and other members can see any updates regarding the project. This way, no message gets lost, and error for miscommunication drops down.
Error in planning
Planning is crucial, especially when you are working in a big organization that has teams of over 20-30 team members. It is the job of a project manager to make a plan and make sure that everything goes as per the plan. If you have problems keeping the resources in check, keeping communication lines open with the vendors, clients, partners, and members, then the project management software has the tools to make your plan work as they should.
Project management software provides analytical data of not only of ongoing tasks but also the functions that are already done previously. It also houses the performance of individual team members and the status of tasks assigned to them.
The features present in management software can give the data required to do things as per the plan and also improve if something is not in order so that the project can be completed as it is supposed to be.
Benefits of PMS
Collaborate on projects
Projects are completed by teams, and teams comprise of individuals. So in management software, the team members can share documents, timelines, and other information regarding the project. This way, everyone stays in the loop, and the team works efficiently.
Delegate tasks
By using management software as a manager, you can delegate tasks to individual team members. This way, as a manager, you can keep a tab at each member’s assignments and remain up to date with their respective progress.
Internal & External communication
Communication is critical when it comes to management. In big organizations, it is difficult for managers to keep communication lines clear with the team members as well as clients. PMS here makes it easier using the message boards for the clients and members to see and post any updates anytime.
Regulate timeline
While managing a project, each task is important, and it is also necessary that all the tasks have their own schedule. It should be kept in mind that tasks should be in order and do not overlap with other tasks.
Document sharing
Documents often change hands, and while it may be hard to track how many hands it changes, a streamlined system that keeps track of users will be a good idea. Management software enables this transparency in document handling.
Budget management
Any company’s key to progress also remains in the aspect that they complete every project within budget. A project management system helps to keep the project costs in check.
What options are out there for choosing PMS?
There are a lot of options out there to choose from as your Project Management Software that have features like tracking and management. However, it is essential to know the features you want from a management system. To give you a head start here are a few management systems that can help you in the long run,
Intervals
Intervals is a management software that has builtin intelligent reporting capability. It provides you with the tools to track your time, manage resources, and have your project succeed.
Free trial: 30 days Starting price: $59/month
Celoxis
Celoxis is easy to use and affordable project management system. It is easy to integrate it with your in house software like slack or google drive. It has tools like resource management, project financials, and a platform to collaborate.
Free trial: 30 days Starting price: $25/month
BVdash
BVdash is a user-friendly project management system that can be customized as per your needs. It has features like cost control, issue management, schedule management, real-time updates, and many more. It is highly rated on review sites and is worth checking.
Free trial: Available Starting price: Free Version
IdeaBridge
This is a go-to platform for the companies looking to invent new products and services. It has features like big data analytics, crowdsourcing, social collaboration, and game mechanics, which helps companies execute ideas successfully.
Free trial: N/A Starting price: Visit Vendor
ProjectManager
ProjectManager will give you the ability to track hours of your team and see right down where you are profitable. The platform combines project planning, task scheduling, and collaboration for teams. It is easy to use and self-explanatory project management tool.
Free trial: 30 days Starting price: $15/month
Wrike
Wrike project management tool is designed to improve the overall productivity of your organization. You can organize everything you need in your project in one place, and thus it will be easier to look for information when you need it. Moreover, you can leverage Wrike’s functionality across all your valuable assets and increase their quality consistently. Leading companies like Airbnb and Verizon uses this platform.
Free trial: 15 days Starting price: $9.8/month
This post was written by Greg Wilson, a Content Writer working with GoodFirms, a research and review platform for service and software companies. He is passionate about blogging, creative writing, social media, and content marketing. He writes blog posts for GoodFirms about SEO services, Cloud computing, IoT development and many more such categories.
